Convention Information
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CONVENTION REGISTRATION TERMS & INSTRUCTIONS

Please follow rules and instructions carefully. Failure to comply with instructions may result in registration and/or competition submission to be rejected, loss of points or disqualification.

TEACHERS, STUDIO OWNERS & MANAGERS:

To qualify for the following, all participants must be pre-registered with you on the same registration form by the registration cut-off date for the city you will be attending.

PRE-REGISTRATION BENEFITS:
 Bring 3-14 full paying students, assistant teachers or additional teachers; 1 teacher attends free.
Bring 15-29 full paying students, assistant teachers or additional teachers; total of 2 teachers attend free.
Bring 30-44 full paying students, assistant teachers or additional teachers; total of 3 teachers attend free.
Bring 45+ full paying students, assistant teachers or additional teachers; total of 4 teachers attend free.
For every 10 students, assistant teachers or additional teachers over 45 equals 1 additional free teacher.

Teacher registration includes:
• Special Studio Business Forum (teachers only)
• Free admission to dance competition
*Any Teacher registering as an Assistant Teacher, Student or Observer will be asked to pay the Teacher fee or they will be asked to leave.

ASSISTANT TEACHERS:

• Dance in Teacher/Assistant ballroom
• Dance in other ballrooms if space
• Observe auditions
• Audition for scholarships
• Free admission to dance competition

SENIOR, TEEN & JUNIOR STUDENT TUITION:

• Dance in respective ballrooms only
• Eligible to audition for Scholarships (if registered for the full convention)
• Free admission to dance competition (if registered for the full convention)

OBSERVER TUITION:

Paid Observers allowed with paid students only! (NO teachers, dancers, studio owners, or managers may register as Observers)
• Paid Observers may observe all classes in Student Ballrooms Only. (No Observers in Teachers/Assistant Teachers Ballroom)
• Observe audtions (you must be on time)
• Free admission to dance competition (if registered for the full convention)

NO CHILDREN UNDER THE AGE OF 3 ALLOWED INTO ANY CLASSROOM
TEACHERS SPECIALS:

One teacher (per studio) attends FREE by registering 3 or more FULL paying students.
See Current Tour Fees & Forms for additional Discounts & Special Promotions. These can be found by placing your prompt on “REGISTER / INFO” in the black menu bar then choosing the appropriate “FEES & FORMS” option in the secondary menu.
*All Teachers Specials apply to PRE-REGISTRATIONS ONLY. You must be pre-registered by the city cut-off date.

REGISTRATIONS:

Pre-registration is strongly advised! Registration on first morning of convention cannot be guaranteed. Registrations are non-cancelable, non-refundable. Registrations will be limited and cut-off date.

NO CHILDREN UNDER THE AGE OF 3 ALLOWED INTO ANY CLASSROOM
REFUND POLICY:

Once registered, NO REFUNDS will be authorized.

CONFIRMATIONS:

Will be e-mailed for each Registration Form (for a Studio or a Single Registrant) upon receipt of tuition. Please check this e-mail carefully. If it is incorrect in any way, please call our office. This e-mail will also act as a receipt of payments made for your records.

Bring this e-mail with you to the Pre-Registration Desk between 7:00 a.m. and 8:30 a.m. on the first morning of the convention when you pick up your Registration Packet (contains all necessary materials for you, your staff, students and observers.) This e-mail will allow you to confirm with our Pre-Registration Staff that you are receiving all the necessary materials for your Attendees. 

*You must sign for your Registration Packet as verification that you’ve received all the necessary materials. Any discrepancies must be handled before you leave the Registration Desk. No changes will be made to your verified registration materials after you leave the Registration Desk.

*Call the Tremaine Office one day prior to the convention to check possibility of On Site Registration. On Site Registration is never guaranteed and may be Sold Out.

GROUP WARM UP & ANNOUNCMENTS 8:00 A.M.*
CLASSES BEGIN AT 8:30 A.M.*

*Schedule subject to change

VIDEO RECORDING DEVICES & CAMERA EQUIPMENT PROHIBITED:

Video recording devices are prohibited at the CONVENTION and COMPETITION. No camera equipment allowed in ballroom area or competition that is dangerous to the audience (example: tripods) Regular flash photos are allowed.

I.D. BRACELETS:

Please be advised, I.D. bracelets are not to be removed for the duration of the convention. I.D. bracelet lost or removed requires full repayment of registration fee. No refunds – No exceptions.

SCHOLARSHIPS:

Any Assistant Teacher, Senior, Teen or Junior student that is registered for the full convention is eligible to audition for one of the 32 scholarships awarded in each city. Scholarship auditions are held by AGE, not registration band color!

NO LUGGAGE IN THE BALLROOMS:

No Luggage or large items allowed in the Ballrooms due to safety concerns. All dance bags, ice chests, etc., must fit under hotel chairs in compliance with Fire Marshall Regulations.

NO OUTSIDE CHAIRS ALLOWED IN BALLROOOMS OR CONVENTION AREAS

CHAPERONES:

• Are required for all dancers age 15 and under who are staying at the hotel.
• All dancers must wear cover-ups when leaving ballroom area.
• We ask everyone’s cooperation in respecting the privacy of other hotel guests and all hotel property. Your cooperation will allow Tremaine Dance Conventions to continue to use the finest hotels in the country for our conventions.

CODE OF CONDUCT:

Tremaine Dance Conventions, Inc. Management reserves the right to refuse admittance to, or to remove anyone who is disruptive, unruly or displays rude, unacceptable behavior—to be determined at Director’s sole discretion.